Standard Operating Procedure: Office of Member Review 

Date: January 30, 2005 

Please Note: The Standard Operating Procedure for the SW region is not intended to overrule the developed and approved U.S. National documentation regarding Prestige Review; it is to be considered a join document and should be taken in tandem.  It is very important that anyone submitting a prestige review take close care in reviewing the national document, especially the F.A.Q. which is a very valuable resource that addresses many of the questions and difficulties that will spring to mind.  The U.S. National Prestige information can be found at http://prestige.camarilla.us

 

I.                   All prestige logs must be submitted in the Nationally accepted Excel format

A.     If the submitted log is not in the National format, the log is to be returned to the Domain Coordinator and/or the Chapter Coordinator with a request that the log be resubmitted in the correct format. A template will be provided to the auditors. 

B.     The Nationally accepted Excel format is available on the U.S. National Prestige Site: http://prestige.camarilla.us

  

II.                All prestige logs must be submitted through the appropriate coordinator chain.

A.     Members belonging to a chapter and a domain must submit their prestige log first to the Chapter Coordinator, who will then submit the prestige log to the Domain Coordinator. The Domain Coordinator will then submit the prestige log to the Regional staff. Please keep in mind that all Regional and National awards should be accompanied by either a URL or appropriate email verification. 

B.     Members belonging to a Domain only or an Independent Chapter must submit the prestige log to their presiding Coordinator. That Coordinator must review and submit the log to the Regional staff.

  

III.             Once submitted to the Regional staff, the RPA: Senior Lead & Training and the RPM: Member Review will take each prestige log within the queue in the order received and parcel each log to the Prestige Auditors on staff.

A.     The Prestige Auditor is required to make a thorough review of the member’s prestige log. This includes, but is not limited to, ensuring that category caps are observed, ensuring that individual award caps are observed, verifying Regional and National awards, and placing URLs for Regional and National awards in special circumstances. 

B.     Many of the National awards after 2002 and beyond can be found on the National Prestige Site: http://prestige.camarilla.us 

C.     Regional and National awards are, particularly in years prior to 2002, at times nowhere to be found on the various websites and resources available to the Camarilla. Email confirmations are acceptable provided that the email is from the officer at the time of the award, or the current Regional or National Coordinator. 

D.    All items removed from a member’s log must remain on the log with a line item description for its removal. Only the numeric award itself is to be removed from the log. 

E.     Once the auditor is finished with the review, the prestige log is to be submitted to the RPM: Member Review for a second review. This falls under the old adage that two pairs of eyes are better than one pair. 

 

IV.              Member Class confirmation will be sent via a standard Regional template. The email confirmation, including the revised and reviewed prestige log, must be sent to the Coordinator chain (DC, CC) as well as the member.

  

V.                 Should the member applying for a Member Class on the Regional or National level (9 – 11 and 12 – 14, respectively) raise a concern on the Regional, National, or Domain (synonymous with Independent Chapter in this instance) level, the member may either:

A.     Receive a request to resubmit the prestige log in six months, accompanied by letters (emails) from two separate Coordinators, where one must be in the direct chain of the member 

B.     Receive a request for two letters (emails) from two separate Coordinators, where one must be in the direct chain of the member 

C.     Both instances will require consultation of the RPM: Arbitration, the ARC: Chief of Staff, and the Regional Coordinator.

  

VI.              Once a Prestige Auditor receives a prestige log for review, the Auditor has one week to submit the completed review to the RPA: Senior Lead & Training (or a duly appointed individual if the RPA: Senior Lead & Training is not available).

A.     Any circumstance that would prevent the completion of the review in the allotted time frame should be reported to the RPM: Member Review and the RPA: Senior Lead & Training. If the circumstance is inclusive of verification, both the RPA and RPM will assist the auditor in obtaining the verification. 

B.     The RPM: Member Review must submit either the award of Member Class or denial of Member Class within five days of receiving the log

  

VII.           Prestige Auditors receive their reward in the form of prestige per audit completed. The Prestige Auditor should submit the list of audits completed to the RPA: Senior Lead & Training and the RPM: Member Review no later than 5^th day of every month, by midnight. That listing will be compared with the files of the RPA and RPM.

  

VIII.        Timely Prestige Auditors will receive more audits to complete, and thus receive a more substantial Regional award per month. The RPM: Member Review holds the right to request the performance review of any Prestige Auditor.

  

IX.              All communications between the Domain and Chapter Coordinators should include a carbon copy to the RPM: Member Review.

  

X.                 The office of Member Review has a great burden in ensuring that the members of this Region are justly rewarded for time and effort poured into the Camarilla. The office is also expected to uphold the standards of the Constitution of the Camarilla. Please be courteous and polite!