Q: Do we have a date when the Mmebership packets will be mailed from White Wolf?

C: The Coordinator’s as a grouping have not responded quickly to the request for zip codes to aid in allocating or reallocating their Chapter or Domain Boundaries. I cannot conduct the map out for the region with the limited amount of information that I have received. Therefore it cannot be passed along to the RC and NC for their review.
A: Those Coordinators who have not responded will earn 10 less Prestige points per month until they are able to provide the information requested.  Furthermore, no changes to any OUs Geographic Boundaries will be made until we are able to sort this information out.

C: When a chapter drops down below five and they are in a Domain, are they reabsorbed by the Domain or are they allowed to continue with their very small chapter?
A: They should be given the option of having 30 days to recruit additional members, or to fold and absorbed into the Domain.  If they fold, they may choose to either join another Chapter in the Domain or to be Independent members of the Domain itself.

Q: I would like to drop the following Chapters/Domains from my reports:
          CA044 A Clockwork Eternal
          CA047 It’s a Dry Heat
          CA050 The Cellar Door
They are well past the black stage.
A: Make an attempt to contact the coordinators or any members of these OUs by posting messages to the SW Region list.  If no one responds by the end of the next reporting cycle, I will recommend to National that these OUs be closed.  We cannot drop them from the reports until the Camarilla Council closes them.

Q: How many people need to be in a venue in order for that venue to exist? In the membership handbook it states that 8 people must assign primary characters to a venue in order to create a new venue. How does that impact existing venues? With the recent lapses in memberships how does that impact an existing venue?
A: If the Handbook states that a minimum of eight players are required, then that would be the what is necessary to maintain a venue.  While this is more of a Storyteller question/decision, I would offer that if a Venue falls below eight members, it should be closed, and the members reassigned to other Venue Style Sheets.

C: I, again, need to stress that it is the job of the member to keep accurate logs and the job of the CC and DC to make sure that the links to R and N items are correct.  I should simply be revivifying what the CC and DC have both checked ahead of time.   (If the item has no web link, the member needs to supply a copy of the email, letter,  or certificate proving they received the award.)  It is unfortunate that we cannot take everyone at his or her word, but too many people have abused the trust for us to not require verifications.

C: I have an idea for giving out prestige when members achieve specific real world goals as an added incentive.  I would like to see awards for members when they graduate High school, get an AA/AS, BA/BS, MBA/MBS or other important items such as MCSC or Law-boards.   I know that members should be happy with just achieving the goal itself, but by the Camarilla giving them just a little bit more incentive, it may be the push members need to accomplish those tasks.  I would also like to see a prestige line item for members who help these students with their studies, like we have the mentoring a player award.
 
This would help the image of the Camarilla as well by showing that we help members aspire to excellence. 

The idea came from a younger member who just completed his high school degree after dropping out due to personal problems then choosing to go back and finish.   All the members of his domain are proud of his accomplishment and would like to be able to do something for him prestige wise.
R: This is an excellent idea, Matt!.

1. Setting up a system for accepting Prestige Logs for Audits.  The key goals of this system is to display the current queue to the membership, to be able to provide members with a way to check if their logs have been received, where the log is in the process (waiting, being reviewed, etc.), see who is handling their Audit, and see an expected completion date.
2. Setting up a similar system for handling Arbitration issues.  This system will require security so that only those involved in the Arbitration will have access to any of the information.
3. Setting up a system to allow Coordinators to submit their monthly reports on the Website.  The system will parse the reports to extract demographic and all other relevant data to provide overall reports for myself and the ARCs in order for us to better do our jobs.  This system will also serve to archive the Chapter and Domain reports on the Regional Website.
4. Redesigning the Website to give it more of a "professional" look.
5. Mapping all the Chapters and Domains on pages on the Website that will allow members to find organizational units by their geographic location.

Other non-Website-related Projects include:

1. Running various Domain Coordinator elections.
2. Membership recruitment drive and materials contest.
3. Introduction of the new "SWR Champions" program.

There are currently no other Regional Events being planned for our Region through the end of the calendar year.

P: Mike Meyer’s prestige is officially up for review for the third time.  The last Regional people “misplaced” it twice, but Peter is on it now.

P: A number of members of Pharos Myst had expiration dates of 1/1/2004.  A number of those have likely not renewed, however we have not yet individually contacted those members to determine their status.That will occur within the next month.
A: From Anna: If your members have not contacted you with proof of renewal then they need to be immediately dropped from your OU report. It is impossible to keep an accurate count of the active regional membership otherwise. Thank you.

P: I have been conducting an investigation.  Trying to discern weather Brian Majors was circumvent the coordinator chain or was ignorant of his actions. Brian built a prestige log for another member of mc 6, and allowed that member to play a character beyond his current approved mc class.  I received a hard copy (yellow lined notebook paper) of the log 3 months after the character was allowed to be played.  The coordinator of the member did not receive the log.  I don’t believe the member is at fault and I believe he was lead to believe I’d “just approve” the log.  Once the log has been put in national format an audit will occur.  What is to be done about Brian Majors?
A: Conduct your investigation, and administer any Disciplinary Action you feel is appropriate.  Make sure to document your efforts and findings thoroughly, and please CC me on what you decide as well as any information you use to make that decision.

P: CC Valorie Garrard, US2002021451 is having issues sending email to the reports list.
A: What kind of issues?  This description is too vague to be able to provide any assistance.

Q: Is their a method in which the Coordinator can check the members renewal dates without having to get verification from the member? Some of my members are without email access, so this issue has arisen.
A: As soon as the CCDB goes live, you will have that ability.  It is currently being tested and expected to be online soon (barring any major bugs).

Q: What do we have to do to change the chapter location from Santa Monica since the original members of the chapter are gone now and none of the existing live in that area ? Most of us are centered around Pasadena and closer that way.
A: If no other OUs are claiming the Pasadena area, then it will be relatively simple to change your Chapter boundaries; however, technically, as part of a Domain, you have no individual Chapter Boundaries to speak of -- you are part of the Domain's geographic boundaries.

Swenson, Lisa

01/2004

Devan, Owen

01/2004

COORDINATOR AWARDS FOR JANUARY

Note to DCs: If awards are listed for your CCs, they are for the amount of their total monthly Prestige award to be converted from General to Regional Prestige.  For Instance, if you awarded them 40 General, and they are listed for 10 Regional, their award for that month should be changed to "10 R 30 G."